Four volunteers taking a selfie

GuideStar

Update Your Information

Guidestar is a nonprofit organization that publishes information on the web (www.guidestar.org) about nonprofit, tax-exempt organizations. Many funders rely on Guidestar to provide proof that the IRS has recognized an organization as a 501(c)(3) tax-exempt organization.

Guidestar lists Parent Booster USA (PBUSA) members on its website. However, because of the way Guidestar pulls its information from the IRS Master File, PBUSA members are listed under the name “Parent Booster USA Inc”.

Are you a NEW member of PBUSA?

If you have only recently joined PBUSA your organization will not yet be listed in Guidestar. Guidestar pulls its data from IRS records. PBUSA updates the IRS each quarter on our new members. The IRS then updates its Master File. Unfortunately, the IRS may take 6 months or more to do its update.

Updating Information in Guidestar

PBUSA urges all of its members to logon to Guidestar and update the Guidestar data about your organization, including adding your organization’s name to your record. Following are step-by-step instructions. You must have your organization’s EIN to complete this update.

  1. Sign in or create a new account at www.guidestar.org
  2. Click on “Update Nonprofit Profile” on the Guidestar home page.
  3. Find the section, "How to Update Your Profile," and follow the link to claim your organization's profile.
  4. Enter the EIN of your organization under “Request Permission”

    Complete all the required information on the “Request to Manage Nonprofit Report” page and submit. You must now wait for Guidestar to send you an email to continue. This takes 24-48 hours.
  5. When you receive an email with the subject “Request for Guidestar Report” approved, following the link in the email to sign-in at Guidestar and update your report.
  6. To update your booster club’s name, click the “General Information tab”
  7. Enter your organization’s name in the “Also Known As/Doing Business As” box.
  8. Update any additional information that you would like about your organization.
FEATURED BLOG

Running an Effective Meeting

Sandra Pfau Englund

Aug 30, 2019

Booster club bylaws often reference Robert’s Rules of Order as the “rules” for managing a meeting. Have you ever read Robert’s Rules? It’s a good way to get a good night’s sleep!

O.k., so, having no rules leads to muddled, oftentimes chaotic meetings. On the other hand, using strict Robert’s Rules of Order can result in confusion or imbalance, dominated by those very few who understand Robert’s Rules. According to Sandra Englund, founder of Parent Booster USA, it’s far better to use a simplified form of parliamentary procedure. Using Sandy’s Simple Parlipro for Nonprofit Organizations, you provide a solid framework for your meeting that encourages everyone to participate and stops any one person from controlling it.

Meetings should not be all about the rules. According to David Gillig, Senior Vice President of Children's Hospital and Health Center in San Diego, a meeting should be 80% inspiration, learning and fun, and 20% business. Busy parents are more likely to attend if they feel as if they will gain something for themselves, and their kids, out of the meeting. We recommend that you start the meeting with something fun or educational — our parent engagement blog talks more about this.

Place reports at the end of the meeting; consider providing digital or written copies of reports that parents can read outside of the meeting. No one wants to sit through standard reports. One exception is financial reports. Always include the treasurer’s report. The treasurer’s report should include a written budget and a report that shows how money was raised and spent. Making bank statements available is a good way to help ensure accountability. You can read more on financial accountability here.

It’s good practice to put start times for each item on the agenda. This helps ensure that the meeting stays on track and flows effectively. It’s particularly important if you are discussing any controversial issues in which it is more likely that someone will filibuster! Having a rule that each person gets an opportunity to speak once, before anyone is given a second opportunity to speak, helps encourage more participation.

Below is a sample agenda to help you get the most out of your booster club meetings. Start your meeting by reviewing the agenda. This is where you can explain the “rules” you’ve set for the meeting, including for example, that you will work to stay on-time to help ensure that the meeting starts and ends accordingly. You can also mention here, or just before the Q&A time with the principal, that each person will be provided the opportunity to speak once before anyone speaks for a second time. The report time is kept brief to allow the bulk of time to be given to the information provided by the principal. Minutes need approved; although a little unusual, we included approving the minutes at the end to allow more time for the more important matters up front.

ABC Booster Club
Agenda
[DATE]
1. Call to order & Review of Agenda 6:00p
2. Guest speaker – Principal Melissa Everly discusses school remodel plan 6:05-6:25p
3. Q&A 6:25-6:35p
4. Financial report 6:35-6:45p
5. Other reports 6:45-6:55p
6. Approve minutes from prior meeting 6:55p
7. Next Meeting 6:59p
8. Adjourn 7:00p

Planning and structuring your meeting for success if the key to having an effective meeting.

YOU SUPPORT THEM, WE SUPPORT YOU

With PBUSA membership, we file all the IRS and state paperwork. We keep your booster club up and running year after year.