Our FAQ (frequently asked questions) provides straightforward answers to the most common questions.

Support group operations

You can, but the bookkeeper cannot be a volunteer or on the board of your booster as a treasurer. It is important that your booster has the proper financial controls in place.

It is also important to do a financial review at the end of your year independent of your bookkeeper.

Preventing embezzlement, even with hired help, is a must.

Your nonprofit booster club may hire non-school staff if certain criteria are met:

  • They cannot be a volunteer for the booster.
  • Their work must support your booster's nonprofit purpose.

You can issue them a W-2, or you can pay them as an independent contractor and issue a 1099 at the end of the year.

The short answer is no. Read more on Parent Booster USA's rules for scholarships.

If your booster organization awards scholarships, IRS rules must be strictly followed. Any money dispersed must meet your booster's nonprofit purpose.

Although we do not offer insurance, many of our members utilize AIM (Association Insurance Management). For more information, visit https://www.aim-companies.com/parent-booster-usa or call 1-800-876-4044.

Whether an athlete, musician, or otherwise, nonprofit groups cannot set up or operate individual fundraising accounts (IFAs). Read Parent Booster USA's policy on IFA's.

Whether an athlete, musician, or otherwise, nonprofit groups cannot set up or operate individual fundraising accounts (IFAs). Read Parent Booster USA's policy on IFA's.

Booster clubs are constantly collecting money – bake sales, donation drives, membership fees, etc. It’s important to have a dedicated, FDIC-insured bank account to store the money they collect. Doing all booster business from individuals’ accounts might seem more simple, but in reality, it can put a booster club into an unpleasant situation. Between the risks of mismanagement of funds, embezzlement, impossible officer handovers, and trouble with the IRS, its best to find a dedicated nonprofit bank account for a booster club.

IRS and 501(c)(3)

Section 501(c)(3) of the US Internal Revenue Code allows for federal tax exemption of nonprofit organizations, specifically those that are considered public charities, private foundations or private operating foundations.

First we must incorporate your booster club with your state by filing the Articles of Incorporation (AOI). Once those are approved by the state (1-3 weeks), we can obtain your EIN within 1-2 business days.

You may provide a link to our official subordinate listing so donors may look up your organization.

You may also provide donors with a copy of your PBUSA membership certificate, including PBUSA's IRS affirmation letter. The certificate may be retrieved from your account profile, or our resources page when you are signed in to your account.

Please email a copy of the notice to [email protected] so we can look into it right away.

Download the W9 form from the IRS website.

You will fill out:

  • Line 1: Enter the booster club name.
  • Line 2: Keep empty.
  • Line 3: Select “Other” and write “Non-profit Organization.”
  • Line 4: Keep empty.
  • Lines 5 & 6: Fill out listed address for booster club.
  • Line 7: Keep empty.
  • In “Part I” on the middle of the page, input your club's EIN (employer identification number).
  • Sign & date.

We suggest keeping unsigned copies on hand in the event a vendor requests them in the future.

State and federal filings

Visit our resources page and click on the Access myRENOSI box.

All nonprofit organizations must file a 990 tax return. There are no exceptions for low income organizations.

Your 990 return is due 4 months and 15 days following the end of your fiscal year.

You may also hear this said as the 15th day of the 5th month following the end of your fiscal year.

These statements mean the same thing.

In order for PBUSA to file on your behalf, you must update your fiscal year profile and complete your 990 Wizard (as applicable) in your myRENOSI dashboard. The information we collect is used to complete your various state and federal filings. We cannot complete these filings without the requested information.

Please view our state-by-state registration guidelines for detailed information on filings and fees.

A professional fundraiser is a person who is paid to organize a fundraiser and raise money for a nonprofit organization. This person is not part of the nonprofit organization.

A professional fundraiser should not be mistaken for a business, corporation, or entity that makes additional sales during a fundraising event not benefiting the nonprofit (e.g., a restaurant).

Other questions

Welcome! We are so happy to have you. First, take a moment to look over the emails sent to you by our communications team regarding your approval. These emails have step-by-step information regarding your enrollment. It is essential that you complete your myRENOSI fiscal year profile. This profile is what will provide our team with the information to file all of your state and federal paperwork.

The certificate may be retrieved from your account profile, or our resources page when you are signed in to your account.

There is a "forgot password" option on the sign in page that will allow you to reset your password.

(!) You must be signed out to use the forgot password feature.

Alternatively, you may edit your password through your account page by clicking on the "manage additional users" link.

If you have trouble, you can call our office at 407-347-0063 or email us at [email protected].

$575 (excluding state filing fees) for start-ups requesting 501(c)(3) federal tax exemption under Parent Booster USA's group exemption.

A $450 (excluding state filing fees) maintenance package is also available for organizations with their own existing, self-obtained 501(c)(3) status.

See our pricing page for detailed information regarding the services included with membership.

The renewal fee is $450. We generally run an "early-bird" discount which begins in September and ends on December 31st. All PBUSA memberships renew annually on January 1st.

Please note, email addresses must be unique. It is not possible to add a user email that is already associated with another account.

Open the user management console:

  1. Sign in to your account using your email and password.
  2. If you are not automatically directed to your account profile page, click or tap the "Account" link at the top of your screen.
  3. Scroll down to the "User details" section.
  4. Click or tap the "Manage additional users" link to open the user console.

Add a new user:

  1. Click or tap the "+ New user" button.
  2. Complete the empty form.
  3. Save to complete.

Update an existing user:

  1. Click or tap on the user's info at the left of or above the form, depending on your device.
  2. You should now see the user's saved information within the form.
  3. Make any desired changes.
  4. Save to complete.

Delete a user:

  1. Click the red "X" next to a user's details.
  2. Confirm your wish to permanently delete the user.

We are partnering with Crowded, a financial platform that offers booster clubs an easy way to collect, spend, and manage money online. Crowded allows booster clubs to manage their finances remotely and effectively; saving treasurers time on reporting, reimbursements, and officer handovers.

Have a question that wasn't answered here? Reach out to us at [email protected].


With PBUSA membership, we file all the IRS and state paperwork. We keep your booster club up and running year after year.