Two cupped hands gently reaching toward one another

Membership agreement

By completing and submitting the Parent Booster USA membership application you acknowledge on behalf of your organization that the organization agrees to the following provisions and membership requirements:

  1. Is a nonprofit school support organization such as a parent teacher organization, or a booster club that supports sports, art, academics, and other activities of a school (public, private or for-profit) or city/county recreation department;
  2. Is funded substantially by receipts from volunteer-led fundraising activities such as catalog sales (i.e. gift wrap, cookie dough, and the like), carnivals and festivals, auctions and similar activities, and from donations;
  3. Is organized and operated as a charitable and educational tax-exempt organization in accordance with Internal Revenue Service (IRS) rules, and has included the following IRS-required language in its governing documents (e.g., Constitution, Articles of Incorporation, Bylaws), or will immediately amend its governing documents to include this language:

    This organization is organized and operated exclusively for charitable and educational purposes within the meaning of 501(c)(3) of the Internal Revenue Code.

    Upon dissolution of this organization, its assets shall be disposed of exclusively for the purposes of the corporation or distributed to such organizations organized and operated exclusively for charitable purposes which shall, at the time, qualify as exempt organization under section 501(c)(3), or shall be distributed to the federal government, or to a state or local government, for a public purpose.

    No part of the net earnings of the corporation shall inure to the benefit of or be distributed to any director, employee or other individual, partnership, estate, trust or corporation having a personal or private interest in the corporation. Compensation for services actually rendered and reimbursement for expenses actually incurred in attending to the affairs of this organization shall be limited to reasonable amounts.

    No substantial amount of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation and this organization shall not intervene in (including the publishing or distributing of statements) any political campaign on behalf of or in opposition to any candidate for public office.

  4. Agrees to provide, upon request, copies of its governing documents (i.e. Constitution, Articles of Incorporation or Bylaws) for review by PBUSA.
  5. Understands that each PBUSA member organization must annually file an IRS information 990-series, using the member's assigned federal tax identification number (EIN), by the 15th day of the 5th month after the close of the organization's fiscal year (i.e. if your fiscal year c loses June 30th, Form 990 must be filed by November 15th each year). MEMBERS MAY NOT USE PBUSA's EIN number for any reason, including the filing of the members' 990 return.
  6. Understand and agrees that PBUSA member organizations are independent legal entities and that no relationship is created by joining PBUSA except for the parent organization/subordinate organization relationship established in accordance with group exemption procedures set forth by the Internal Revenue Service. You understand and agree that each party, Parent Booster USA, Inc. and the PBUSA member, are solely liable for its own operations and activities and any liability or claims that may arise from our separate operations, activities, acts, actions or failure to act. Each party, PBUSA and the PBUSA member, shall only be liable to the other party only to the extent that a court of competent jurisdiction finds that a claim or liability arose directly from the gross negligence of the other party. Both PBUSA and the PBUSA member agree that any action under this Agreement shall be brought exclusively pursuant to the laws, and in the state, of Florida.
  7. Agrees to abide by the terms, conditions and policies for membership in PBUSA, as now existing or later amended, and requests to be included as a 501(c)(3) organization under the PBUSA Group Exemption Letter. See also, PBUSA 501(c)(3) IRS Affirmation Letter.
  8. Understands and agrees that Parent Booster USA membership runs on a calendar year basis and must be renewed by January 1 of each year to have continuous 501(c)(3) status.
  9. Understands and agrees that if my organization wishes not to proceed with its membership after submitting full payment, the organization may receive a full refund if the request is made within 30 days after payment and no work has been begun on the organization’s behalf. After 30 days, or if some work has begun on the organization’s behalf, there will be a $100 service fee deducted from the refund. In no event shall the organization be entitled to a refund after 90 days after full payment.
FEATURED BLOG

Running an Effective Meeting

Sandra Pfau Englund

Aug 30, 2019

Booster club bylaws often reference Robert’s Rules of Order as the “rules” for managing a meeting. Have you ever read Robert’s Rules? It’s a good way to get a good night’s sleep!

O.k., so, having no rules leads to muddled, oftentimes chaotic meetings. On the other hand, using strict Robert’s Rules of Order can result in confusion or imbalance, dominated by those very few who understand Robert’s Rules. According to Sandra Englund, founder of Parent Booster USA, it’s far better to use a simplified form of parliamentary procedure. Using Sandy’s Simple Parlipro for Nonprofit Organizations, you provide a solid framework for your meeting that encourages everyone to participate and stops any one person from controlling it.

Meetings should not be all about the rules. According to David Gillig, Senior Vice President of Children's Hospital and Health Center in San Diego, a meeting should be 80% inspiration, learning and fun, and 20% business. Busy parents are more likely to attend if they feel as if they will gain something for themselves, and their kids, out of the meeting. We recommend that you start the meeting with something fun or educational — our parent engagement blog talks more about this.

Place reports at the end of the meeting; consider providing digital or written copies of reports that parents can read outside of the meeting. No one wants to sit through standard reports. One exception is financial reports. Always include the treasurer’s report. The treasurer’s report should include a written budget and a report that shows how money was raised and spent. Making bank statements available is a good way to help ensure accountability. You can read more on financial accountability here.

It’s good practice to put start times for each item on the agenda. This helps ensure that the meeting stays on track and flows effectively. It’s particularly important if you are discussing any controversial issues in which it is more likely that someone will filibuster! Having a rule that each person gets an opportunity to speak once, before anyone is given a second opportunity to speak, helps encourage more participation.

Below is a sample agenda to help you get the most out of your booster club meetings. Start your meeting by reviewing the agenda. This is where you can explain the “rules” you’ve set for the meeting, including for example, that you will work to stay on-time to help ensure that the meeting starts and ends accordingly. You can also mention here, or just before the Q&A time with the principal, that each person will be provided the opportunity to speak once before anyone speaks for a second time. The report time is kept brief to allow the bulk of time to be given to the information provided by the principal. Minutes need approved; although a little unusual, we included approving the minutes at the end to allow more time for the more important matters up front.

ABC Booster Club
Agenda
[DATE]
1. Call to order & Review of Agenda 6:00p
2. Guest speaker – Principal Melissa Everly discusses school remodel plan 6:05-6:25p
3. Q&A 6:25-6:35p
4. Financial report 6:35-6:45p
5. Other reports 6:45-6:55p
6. Approve minutes from prior meeting 6:55p
7. Next Meeting 6:59p
8. Adjourn 7:00p

Planning and structuring your meeting for success if the key to having an effective meeting.

YOU SUPPORT THEM, WE SUPPORT YOU

With PBUSA membership, we file all the IRS and state paperwork. We keep your booster club up and running year after year.

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