Row of colorful binders with filings of previous years

IRS 990 Forms and Filing Instructions

The forms and filing instructions on this page are intended for those who wish to file their own 990 documents without PBUSA assistance. If you would like 990 filing assistance from PBUSA, please visit our IRS Form 990 Help page.

Filing your 990-N

For organizations with annual gross receipts of less than $50,000:

  1. Go to https://sa.www4.irs.gov/epostcard/ and register as a new user,if necessary. (You will need to register as a "preparer".)
  2. Enter YOUR organization's EIN. Do not use PBUSA's EIN. The organization name will show up as “Parent Booster USA” because the IRS lists you as a subordinate organization under PBUSA in their database. This will happen on the first page and is nothing to be concerned about.
  3. Enter YOUR organization's name in the DBA (Doing Business As) field on the second page. If you would like PBUSA to file the 990N for you, see the PBUSA 990 Member Filing Service page.

If you get an error message that your EIN was not found this usually means that the EIN was entered incorrectly or the IRS has not yet updated its IRS Master File to include your organization. To resolve this problem you may:

  1. Wait a few months and try again.
  2. File a paper 990EZ (Download the PDF Form 990EZ) postmarked by your filing due date.

PBUSA has been informed that there is no penalty for late filing one year’s 990N. However, failure to file the IRS 990 for three consecutive years, or filing the 990 late for three consecutive years, will result in revocation of your organization's federal tax-exempt status.

Filing your 990EZ

For organizations with annual gross receipts between $50,000-$200,000.

Download the PDF Form 990EZ

Filing your full 990

For organizations with annual gross receipts of $200,000 or more.

Download the PDF full Form 990

FEATURED BLOG

Running an Effective Meeting

Sandra Pfau Englund

Aug 30, 2019

Booster club bylaws often reference Robert’s Rules of Order as the “rules” for managing a meeting. Have you ever read Robert’s Rules? It’s a good way to get a good night’s sleep!

O.k., so, having no rules leads to muddled, oftentimes chaotic meetings. On the other hand, using strict Robert’s Rules of Order can result in confusion or imbalance, dominated by those very few who understand Robert’s Rules. According to Sandra Englund, founder of Parent Booster USA, it’s far better to use a simplified form of parliamentary procedure. Using Sandy’s Simple Parlipro for Nonprofit Organizations, you provide a solid framework for your meeting that encourages everyone to participate and stops any one person from controlling it.

Meetings should not be all about the rules. According to David Gillig, Senior Vice President of Children's Hospital and Health Center in San Diego, a meeting should be 80% inspiration, learning and fun, and 20% business. Busy parents are more likely to attend if they feel as if they will gain something for themselves, and their kids, out of the meeting. We recommend that you start the meeting with something fun or educational — our parent engagement blog talks more about this.

Place reports at the end of the meeting; consider providing digital or written copies of reports that parents can read outside of the meeting. No one wants to sit through standard reports. One exception is financial reports. Always include the treasurer’s report. The treasurer’s report should include a written budget and a report that shows how money was raised and spent. Making bank statements available is a good way to help ensure accountability. You can read more on financial accountability here.

It’s good practice to put start times for each item on the agenda. This helps ensure that the meeting stays on track and flows effectively. It’s particularly important if you are discussing any controversial issues in which it is more likely that someone will filibuster! Having a rule that each person gets an opportunity to speak once, before anyone is given a second opportunity to speak, helps encourage more participation.

Below is a sample agenda to help you get the most out of your booster club meetings. Start your meeting by reviewing the agenda. This is where you can explain the “rules” you’ve set for the meeting, including for example, that you will work to stay on-time to help ensure that the meeting starts and ends accordingly. You can also mention here, or just before the Q&A time with the principal, that each person will be provided the opportunity to speak once before anyone speaks for a second time. The report time is kept brief to allow the bulk of time to be given to the information provided by the principal. Minutes need approved; although a little unusual, we included approving the minutes at the end to allow more time for the more important matters up front.

ABC Booster Club
Agenda
[DATE]
1. Call to order & Review of Agenda 6:00p
2. Guest speaker – Principal Melissa Everly discusses school remodel plan 6:05-6:25p
3. Q&A 6:25-6:35p
4. Financial report 6:35-6:45p
5. Other reports 6:45-6:55p
6. Approve minutes from prior meeting 6:55p
7. Next Meeting 6:59p
8. Adjourn 7:00p

Planning and structuring your meeting for success if the key to having an effective meeting.

YOU SUPPORT THEM, WE SUPPORT YOU

With PBUSA membership, we file all the IRS and state paperwork. We keep your booster club up and running year after year.