State filing requirements for New York.

Please refer to your local statutes for the most up-to-date requirements.

Sections
Articles of incorporation
While incorporation is not explicitly required, we strongly recommend that your organization incorporate to protect your volunteers from personal liability. Sample articles of incorporation are available to our members.
Business entity search
 
https://apps.dos.ny.gov/publicInquiry/
Additional info
 
Fee: $80 / $105 (expedited)
Processing: 8 weeks / 1-3 days (estimate)
Signatures: No special requirements at this time
Corporate annual report
Not required for New York.
Business entity search
 
https://apps.dos.ny.gov/publicInquiry/
Charity registration
Charity search
 
https://www.charitiesnys.com/RegistrySearch/search_charities.jsp
Filing exemption available!
 
Rule: Gross receipts of less than $25,000.00
If your organization is affiliated with an eligible school, you may be able to request exemption if you provide:
  • the educational institution's charter from the NY State Education Department; and
  • a description of the relationship between the organization and the educational institution
Not eligible if using a professional fundraiser.
Link: CHAR410 (Schedule E)
https://ag.ny.gov/resources/organizations/charities-nonprofits-fundraisers/charities-registration
Due: Prior to soliciting funds
Fee: Attach to CHAR410 (see below)
Initial form
 
Link: Charities Registration
https://ag.ny.gov/resources/organizations/charities-nonprofits-fundraisers/charities-registration
Due: Prior to soliciting funds (unless exempt from filing)
Fee: $25.00
Required attachments:

  • Proof of 501(c)(3) status
  • Certificate of Incorporation
  • Bylaws
  • Thoroughly check form instructions for any additional required documents
Renewal form
 
Link: Charities Registration
https://ag.ny.gov/resources/organizations/charities-nonprofits-fundraisers/charities-registration
Due: Annually, by same day as 990 (15th day of 5th month after your fiscal year end) (unless exempt from filing)
Fee: Varies
Income/franchise tax exemption
Initial form
 
Link: Form CT-247
https://www.tax.ny.gov/pdf/current_forms/ct/ct247.pdf
Due: n/a
Fee: None, to the best of our knowledge
Required attachments:

  • Proof of 501(c)(3) status
  • Certificate of Incorporation with filing receipt
  • Bylaws
  • Thoroughly check form instructions for any additional required documents
Sales tax exemption
Initial form
 
Link: Form ST-119.2
http://www.tax.ny.gov/pdf/current_forms/st/st119_2_fill_in.pdf
Due: n/a
Fee: None, to the best of our knowledge
Required attachments:

  • Proof of 501(c)(3) status
  • Certificate of Incorporation with filing receipt
  • Bylaws
  • Thoroughly check form instructions for any additional required documents
Tax department
Not required for New York.
Raffles (games of chance)
Filings related to raffles and other games of chance are not included in our covered services. We may be able to assist you for an additional service fee. Reach out to your state representative for more information.
Filing information
 
Link: https://gaming.ny.gov/charitablegaming/raffle_guide.php
Due: Before event
Fee: $25.00
renosi
Get the book!

PBUSA's founder, Sandra Pfau Englund's book, School Fundraising: So Much More than Cookie Dough, has been called the "booster club bible" by many school volunteers who have it on hand for all their meetings. Get your copy of the book today.

Buy on Amazon
Or ask your local book store to order a copy.