New interns having a good time getting to know one another

Careers and Internships

PBUSA seeks interns with a keen interest in learning about nonprofit management to join its team. Interns will answer questions and provide assistance directly to PBUSA's members and the general public about how to properly and effectively operate a school booster club (i.e. athletic, music and other parent/volunteer organizations that raise money to support student activities in K-12 schools). Interns will assist in all areas of the administration of this rapidly growing nonprofit organization.

Students must be able to receive academic credit for the internship and be available to work at least 20 hours/week for a full term of at least 3 months (summer/fall/winter term). An interest in nonprofit management is required. Experience and/or course work in nonprofit management is a plus, but not required.

PBUSA offers a comprehensive training program. PBUSA's headquarters office is located in Winter Garden, Florida, minutes from Disney World, Universal and all that central Florida has to offer.

Reports to the Program Services Manager.

Key responsibilities

  • Respond to email and phone calls requesting additional information on how to properly organize and operate a nonprofit school booster club
  • Assist with routine administrative and membership service tasks including:
    • Creating email lists and sending email notices to members
    • Following up with members regarding member services (membership renewals, incorporation, and other filings)
    • Sending membership certificates to members
    • Emailing donor packet confirming deductibility of contributions
    • Tracking member fiscal years; compiling member responses; filing IRS Form 990-N e-Postcards for members
    • Scanning and electronically filing member documents
    • Updating the PBUSA member database
    • Other tasks as assigned

Key responsibilities

Email resume and letter of interest to info@parentbooster.org. Please tell us (1) why you are interested in this internship; and (2) how it relates to your major and/or career goals.

FEATURED BLOG

Running an Effective Meeting

Sandra Pfau Englund

Aug 30, 2019

Booster club bylaws often reference Robert’s Rules of Order as the “rules” for managing a meeting. Have you ever read Robert’s Rules? It’s a good way to get a good night’s sleep!

O.k., so, having no rules leads to muddled, oftentimes chaotic meetings. On the other hand, using strict Robert’s Rules of Order can result in confusion or imbalance, dominated by those very few who understand Robert’s Rules. According to Sandra Englund, founder of Parent Booster USA, it’s far better to use a simplified form of parliamentary procedure. Using Sandy’s Simple Parlipro for Nonprofit Organizations, you provide a solid framework for your meeting that encourages everyone to participate and stops any one person from controlling it.

Meetings should not be all about the rules. According to David Gillig, Senior Vice President of Children's Hospital and Health Center in San Diego, a meeting should be 80% inspiration, learning and fun, and 20% business. Busy parents are more likely to attend if they feel as if they will gain something for themselves, and their kids, out of the meeting. We recommend that you start the meeting with something fun or educational — our parent engagement blog talks more about this.

Place reports at the end of the meeting; consider providing digital or written copies of reports that parents can read outside of the meeting. No one wants to sit through standard reports. One exception is financial reports. Always include the treasurer’s report. The treasurer’s report should include a written budget and a report that shows how money was raised and spent. Making bank statements available is a good way to help ensure accountability. You can read more on financial accountability here.

It’s good practice to put start times for each item on the agenda. This helps ensure that the meeting stays on track and flows effectively. It’s particularly important if you are discussing any controversial issues in which it is more likely that someone will filibuster! Having a rule that each person gets an opportunity to speak once, before anyone is given a second opportunity to speak, helps encourage more participation.

Below is a sample agenda to help you get the most out of your booster club meetings. Start your meeting by reviewing the agenda. This is where you can explain the “rules” you’ve set for the meeting, including for example, that you will work to stay on-time to help ensure that the meeting starts and ends accordingly. You can also mention here, or just before the Q&A time with the principal, that each person will be provided the opportunity to speak once before anyone speaks for a second time. The report time is kept brief to allow the bulk of time to be given to the information provided by the principal. Minutes need approved; although a little unusual, we included approving the minutes at the end to allow more time for the more important matters up front.

ABC Booster Club
Agenda
[DATE]
1. Call to order & Review of Agenda 6:00p
2. Guest speaker – Principal Melissa Everly discusses school remodel plan 6:05-6:25p
3. Q&A 6:25-6:35p
4. Financial report 6:35-6:45p
5. Other reports 6:45-6:55p
6. Approve minutes from prior meeting 6:55p
7. Next Meeting 6:59p
8. Adjourn 7:00p

Planning and structuring your meeting for success if the key to having an effective meeting.

YOU SUPPORT THEM, WE SUPPORT YOU

With PBUSA membership, we file all the IRS and state paperwork. We keep your booster club up and running year after year.

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