Man writing workshop on a piece of paper in black marker

Parent Booster USA Announces Free School Booster Group Workshops

by Parent Booster USA on Aug 03, 2010 12:00 am

Parent Booster USA (PBUSA) today announced a series of free workshops for school administrators and booster group officers. The workshops will focus on establishing and operating booster groups in compliance with state and federal law and regulation. With more school budget cuts looming, school administrators are turning to voluntary school booster clubs to raise much-needed funds according to Parent Booster USA.

"With the opportunities booster groups present come increasingly complex responsibilities," said PBUSA founder Sandra Englund. The workshops will provide guidance in establishing booster group governance in view of post-Sarbanes-Oxley best practices. They will also address compliance with Internal Revenue Service (IRS) regulations under the Pension Protection Act of 2006.

School booster clubs that are legally organized and recognized as federal tax-exempt charities under section 501(c)(3) of the Internal Revenue may raise tax-deductible donations to support schools and school programs. Too often, however, school principals and other administrators have no idea how booster clubs should be legally structured to receive tax-deductible gifts.

Recent changes in IRS tax requirements and procedures have placed increasing emphasis on tax compliance by even the smallest non-profit entities. As booster club officers change often on an annual basis booster groups need to put in place procedures to meet IRS requirements.

To fill the knowledge gap Parent Booster USA is offering a series of workshops designed to fill the knowledge gaps. “We’ve created a brief, no-cost, booster club 101 class for school administrators and new booster club officers,” stated Ms. Englund. Initial sessions are scheduled for northwest Ohio/southeastern Michigan in late August, the Washington DC Area in September, and Southern California in late September.

Parent Booster USA (PBUSA), a recognized 501(c)(3) tax-exempt organizations, provides support and assistance to school booster clubs. By joining PBUSA, school booster clubs receive immediate federal 501(c)(3) tax-exempt status under PBUSA’s group letter ruling.

FEATURED BLOG

Running an Effective Meeting

Sandra Pfau Englund

Aug 30, 2019

Booster club bylaws often reference Robert’s Rules of Order as the “rules” for managing a meeting. Have you ever read Robert’s Rules? It’s a good way to get a good night’s sleep!

O.k., so, having no rules leads to muddled, oftentimes chaotic meetings. On the other hand, using strict Robert’s Rules of Order can result in confusion or imbalance, dominated by those very few who understand Robert’s Rules. According to Sandra Englund, founder of Parent Booster USA, it’s far better to use a simplified form of parliamentary procedure. Using Sandy’s Simple Parlipro for Nonprofit Organizations, you provide a solid framework for your meeting that encourages everyone to participate and stops any one person from controlling it.

Meetings should not be all about the rules. According to David Gillig, Senior Vice President of Children's Hospital and Health Center in San Diego, a meeting should be 80% inspiration, learning and fun, and 20% business. Busy parents are more likely to attend if they feel as if they will gain something for themselves, and their kids, out of the meeting. We recommend that you start the meeting with something fun or educational — our parent engagement blog talks more about this.

Place reports at the end of the meeting; consider providing digital or written copies of reports that parents can read outside of the meeting. No one wants to sit through standard reports. One exception is financial reports. Always include the treasurer’s report. The treasurer’s report should include a written budget and a report that shows how money was raised and spent. Making bank statements available is a good way to help ensure accountability. You can read more on financial accountability here.

It’s good practice to put start times for each item on the agenda. This helps ensure that the meeting stays on track and flows effectively. It’s particularly important if you are discussing any controversial issues in which it is more likely that someone will filibuster! Having a rule that each person gets an opportunity to speak once, before anyone is given a second opportunity to speak, helps encourage more participation.

Below is a sample agenda to help you get the most out of your booster club meetings. Start your meeting by reviewing the agenda. This is where you can explain the “rules” you’ve set for the meeting, including for example, that you will work to stay on-time to help ensure that the meeting starts and ends accordingly. You can also mention here, or just before the Q&A time with the principal, that each person will be provided the opportunity to speak once before anyone speaks for a second time. The report time is kept brief to allow the bulk of time to be given to the information provided by the principal. Minutes need approved; although a little unusual, we included approving the minutes at the end to allow more time for the more important matters up front.

ABC Booster Club
Agenda
[DATE]
1. Call to order & Review of Agenda 6:00p
2. Guest speaker – Principal Melissa Everly discusses school remodel plan 6:05-6:25p
3. Q&A 6:25-6:35p
4. Financial report 6:35-6:45p
5. Other reports 6:45-6:55p
6. Approve minutes from prior meeting 6:55p
7. Next Meeting 6:59p
8. Adjourn 7:00p

Planning and structuring your meeting for success if the key to having an effective meeting.

YOU SUPPORT THEM, WE SUPPORT YOU

With PBUSA membership, we file all the IRS and state paperwork. We keep your booster club up and running year after year.

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